Understanding the Plus & Minus Chart of Accounts Structure: Gen Chart, Sub Chart and Linker

The charts of accounts is a general and sub chart set tied together with a linker. The linker defines sets of sub accounts (e.g., bank, customers, vendors, employees, fixed assets, etc.)

You can assign 16 gen accounts as receivables where you track by invoice number.

In addition, you can assign 2 gen accounts “by balance,” where they track by balance, similar to a credit card statement.

The sub account can be up to 12 digits, and there is no practical limit to the number of sub accounts. The sub chart of accounts changes continuously (e.g., new, change, or inactive). You can modify the sub chart of accounts in any function and can limit access to subs using five attributes. You can search by description, number, or string (hyper search). The hyper search looks for a string match in the name or address fields. The sub chart divides into sets for: banks, customers, vendors, employees, fixed assets, jobs, departments, profit centers, cost centers, notes receivable, notes payable, shareholders, partners, funds, worker comp classes, etc. You are limited to 99 sets.