Functions

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Plus & Minus Accounting/ERP Single File Diagram

 

Single-File Design

  1. Single-File Design
    All functions are built around a single data file, making it unnecessary to have any sort of intra-module posting or update procedures.  Data entered is instantly available throughout the program for queries, reporting, and so forth (i.e., on a real-time basis).

The Big Six

  1. Ledger
    Plus & Minus’ traditional General Ledger manages the financial records for your company.  It’s primarily used to review and control procedures by summarizing all activity by journal, by month, and its purpose is to test clearing accounts for a zero balance and to flag unusual journal entries in accounts.
  2. Receivables
    Accounts Receivable allows you to keep close track of all sales and incoming payments from customers.
  3. Payables
    In the Accounts Payable, you track all purchases and outgoing expenditures to vendors.
  4. Payroll
    Payroll allows you to complete all of your payroll processing tasks.  It supports all 50 states, including Puerto Rico, allows you to easily pay employees via check or direct deposit, and reduces manual data entry.
  5. Cash Management
    Plus & Minus has tools that look into the future to project cash receipts and disbursements.
  6. Inventory
    Our inventory system was designed using Gordon Graham’s “Distribution Inventory Management” and allows you to track items from receipt to issue, and track their storage and transport.

Doc Writers

  1. Sales Doc Writers
    Sales Doc Writers are used to handle inventory, retail, service, draws, and rental sales.
  2. Purchase Doc Writers
    Purchase Doc Writers handle the complete purchase cycle: quote, order, receive, invoice, or inventory transfers.
  3. Work-In-Process Doc Writers
    Work-in-Process Doc Writers can move processes through the purchase cycle: quote, order, move, invoice, or inventory transfers.  They generate entries to keep track of inventory, handle assembly, or manufacturing operations.  They also allow you to adjust inventories with minimum procedural overhead.

Other

  1. Note Maker
    Note Maker is used to enter amortizing loan entries into Plus & Minus.  Note maker can calculate a note payment for a given principal, interest, and term or use the payment amount you enter to generate an amortizing worksheet.  The main advantage of Note Maker is that it rounds each month to the nearest penny; thus, eliminating rounding errors.
  2. Job Cost
    Job Cost reports general accounts by sub account (Job) and compares actual-to-date expenditures against a budget.
  3. Fixed Assets
    The depreciation worksheet collects existing account balances, calculates depreciation, disposes of assets, and generates entries to agree your financial statement to the worksheet.
  4. Structure
    The charts of accounts is a general and sub chart set tied together with a linker.  The linker defines set of sub accounts; for example, bank, customers, vendors, employees, fixed assets, etc.
  5. Fund
    As a powerful and flexible fund accounting system, all transactions are maintained, and information can be retrieved by fund whenever you need it.
  6. Foreign Currency
    Foreign Currency Translation takes transactions from a source company, applies a translation factor to each transaction, and writes the transaction to a target company.
  7. Inter-Company
    The simplicity of the Plus & Minus single-file design allows you to easily create sales or purchase invoices and record the expense in related companies.
  8. Statistical Sampling
    The Sampler is used to detect fraud and test your company’s procedures.
  9. Presets
    Presets store range settings for all report functions and translate functions.
  10. PDF Linkage
    Since Plus & Minus is a transaction-based system, it lends itself well to tracking scanned documents.
  11. eMail
    eMail is supported from any position in the system and is used to quickly communicate reports and documents to customers, vendors, and employees.
  12. Mover
    Mover is used to reassign gen and sub-account numbers to gen-masters, sub-masters, and transactions.
  13. Translate
    Translate is used to import or export transactions and supporting documents to/from Plus & Minus.

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